Position Goals:

• Successfully plan and manage moves up to 1000 people

• Works as part of the Project Team, development of scope and schedule for project work

• Ensure client satisfaction throughout the move management process

• Ensure all move management activities are performed in a manner consistent with documented processes

• Adherence to move management schedule and budget

• Ensure data accuracy within move management systems

• Ensure compliance with all key performance indicators

• Enhance own professional and personal skills

Deliverable Role/Responsibilities:

• Receive and process client move requests

• Assist with preparation and packing of laboratory to be relocated

• Assist with segregation and packing of chemicals

• Assist with moving laboratory equipment and supplies

• Assist with packing of specialized laboratory equipment

• Assist inventorying items to be relocated

• Assist with moving laboratory furniture and computer equipment

• Assist with monitoring temperature of refrigerator/freezer units, as needed.

• Proactively manage project-related issues on account or assignment.

• Provide a single point of contact for all move management activities

• Participates in planning meetings hosted by the client, Occupancy Planning and other key stakeholders

• Establish move project goals and objectives, making changes where necessary to ensure desired project results

• Develop and implement move project plan and budget through collaboration with the facility manager, project manager and construction manager as required

• Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports, and maintain files for due diligence and financials.

• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner

• Incorporation of “best practices” into move projects

• Initiate and manage meetings to review move schedules with move vendors and key stakeholders

• Ensure move processes are managed in accordance with the client’s policies and procedures

• Manage move labor

• Manage supporting suppliers (technology, furniture, etc.)

• Evaluate vendors to ensure compliance with the standards of performance

• Ensure all project initiation, execution and closeout documentation are complete

• Comply with all Visions Management’s policies and procedures, including but not limited to time & expenses, ethics, and business practice.

Management Role/Responsibilities

• Reports to: Operations Manager & President

Interactions:

Facilitate communication between the following stakeholders:

• Client, move points of contact and moving associate

• Vendors and supporting suppliers

• Project Manager

• Occupancy planners

• Move Management team lead

Technology Proficiencies:

• Proficient in google docs.

• Strong Microsoft Excel skills

• Ability to utilize the Microsoft Office suite of technologies

Required knowledge, skills, abilities, and experience:

• Three to four years of facility, project or construction related experience in a Corporate Real Estate environment

• Prior Lab Move experience required

• Background in project management, construction management, architecture or project strategy planning is desirable

• Organizational skills with the ability to identify and manage priorities

• Excellent written and verbal communication skills

• Detail oriented

• Flexibility with work hours and travel as needed

• Ability to multi-task and work both in a team and independently

• Strong working knowledge of architectural drawings and furniture and space planning concepts

• Highly organized with strong analytical skills

• Strong interpersonal skills with an ability to interact with executive level external and internal clients