Position Goals

• Support Project Management team in successfully planning and managing moves up to 1000 people

• Works as part of the Project Team, development of scope and schedule for project work

• Ensure client satisfaction throughout the move management process

• Ensure all move management activities are performed in a manner consistent with documented processes and Visions Management’s standards

• Adherence to move management schedule and budget

• Ensure data accuracy within move management systems

• Ensure compliance with all key performance indicators

• Enhance own professional and personal skills

Deliverable Role/Responsibilities

∙      Receive and process client move requests

∙      Proactively manage project-related issues on account or assignment.

∙      Provide a single point of contact for all move management activities

∙      Participates in planning meetings hosted by the client, occupancy planning and other key stakeholders

∙      Establish move project goals and objectives, making changes where necessary to ensure desired project results

∙      Develop and implement move project plan and budget through collaboration with the facility manager, project manager and construction manager as required

∙      Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports, and maintain files for due diligence and financials.

∙      Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner

∙      Incorporate best practices into move projects

∙      Initiate and manage meetings to review move schedules with move vendors and key stakeholders

∙      Ensure move processes are managed in accordance with the client’s policies and procedures

∙      Manage move labor

∙      Manage supporting suppliers (technology, furniture, cabling, data, A/V, etc.)

∙      Evaluate vendors to ensure compliance with Visions Management’s standards of performance

∙      Ensure all project initiation, execution and closeout documentation are complete

∙      Comply with all Visions Management’s policies and procedures, including but not limited to time & expenses, ethics, and business practice. 

Management Role/Responsibilities

• N/A

• Reports to: Senior Project Manager/Account Lead or Team Lead/ President

Interactions

Facilitate communication between the following stakeholders:

• Client, move points of contact and moving associate

• Vendors and supporting suppliers

• Project Manager

• Occupancy planners

• Move Management team lead

Technology Proficiencies

• Proficient in google docs. 

• Strong Microsoft Excel skills

• Ability to utilize the Microsoft Office suite of technologies

Required Knowledge, Skills and Abilities (KSA)Experience

∙      Three to four years of facility, project or construction related experience in a Corporate Real Estate environment

∙      Background in project management, construction management, architecture or project strategy planning is desirable

∙      Organizational skills with the ability to identify and manage priorities

∙      Excellent written and verbal communication skills

∙      Detail oriented

∙      Flexibility with work hours and travel as needed

∙      Ability to multi-task and work both in a team and independently

∙      Strong working knowledge of architectural drawings and furniture and space planning concepts

∙      Highly organized with strong analytical skills

∙      Strong interpersonal skills with an ability to interact with executive level with external and internal clients